Administrative Assistant with 4 years of experience supporting departments of 15–60 people in higher education and nonprofit settings. Handles scheduling, purchasing and records for a 40-person department, processing $250k a year in purchase orders. Brings organized, reliable follow-through and strong Microsoft 365 skills.
Experience
Administrative Assistant, Riverside Community Foundation (Sacramento, CA)
Sep 2022 – Present
Provide administrative support to a 40-person program department, including scheduling for 4 directors
Process about $250k a year in purchase orders and reconcile monthly P-card statements in Blackbaud
Coordinate logistics for 30 grantee workshops a year with 20–80 participants
Built a SharePoint document library that cut time spent locating grant files by an estimated 3 hours a week
Draft meeting agendas and minutes for monthly department and board committee meetings
Office Assistant, Admissions and Records, American River College (Sacramento, CA)
Jan 2021 – Aug 2022
Answered 70+ student calls and emails a day about enrollment and transcripts
Processed transcript requests in PeopleSoft with a 2-day turnaround
Maintained the front office schedule for 6 student workers
Education
A.A. in Business Administration, American River College (Aug 2018 – Dec 2020)
Skills
Administration: calendar management, meeting logistics, purchasing, records management, minutes
Software: Microsoft 365 (Excel, Outlook, SharePoint), Blackbaud, PeopleSoft, Zoom
Communication: phone and email support, correspondence drafting, professional etiquette
Typing: 70 WPM
How to write a Administrative Assistant resume
A strong Administrative Assistant resume shows the people programs and processes you ran, and how they improved hiring, retention or efficiency. Put Education near the top and use projects, internships and coursework to show what you can already do.
Sections, in order
Summary
Education
Experience
Skills
Length: One page. Recruiters expect a single page for early-career candidates.
Summary: Keep the summary to two lines: the role you want, your strongest skills, and one result from a project or internship.
Skills to feature
Talent acquisition
Employee relations
HRIS (Workday, BambooHR)
Compensation and benefits
Performance management
Onboarding
Employment law compliance
Process improvement
People analytics
Change management
Example bullet points
Rebuilt the engineering hiring loop, cutting time to hire from 52 to 31 days across 80 hires
Launched a structured onboarding program that raised 90-day retention from 82% to 95%
Moved payroll and benefits to Workday for 600 employees with zero missed pay cycles
Tips from recruiters
Show the size of the population you supported (headcount, locations, countries).
Name certifications such as SHRM-CP or CIPD near the top if the role asks for them.
Describe sensitive work by outcome and scope, never by individual cases.
Recommended templates
Classic (ATS-friendly): Jake's-style LaTeX classic: small caps and hairline rules
Modern (ATS-friendly): Clean single column with accent headings and rules
Executive (ATS-friendly): Centered executive layout with serif headings
Administrative Assistant resume FAQ
What should a Administrative Assistant resume include?
A Administrative Assistant resume should show the people programs and processes you ran, and how they improved hiring, retention or efficiency. Use these sections in this order: Summary, Education, Experience and Skills. Put Education near the top and use projects, internships and coursework to show what you can already do.
What is the best resume template for a Administrative Assistant?
Classic, Modern and Executive work well for Administrative Assistant roles. They are single-column with standard headings, so applicant tracking systems (ATS) parse them reliably.
How long should a Administrative Assistant resume be?
One page. Recruiters expect a single page for early-career candidates.
Which skills should a Administrative Assistant put on a resume?
Prioritize the skills named in the job posting. Common ones for Administrative Assistant roles are Talent acquisition, Employee relations, HRIS (Workday, BambooHR), Compensation and benefits, Performance management and Onboarding.
How do I write strong Administrative Assistant resume bullet points?
Start with an action verb, say what you did, and end with a measurable result such as time to hire, offer acceptance rate and retention. For example: "Rebuilt the engineering hiring loop, cutting time to hire from 52 to 31 days across 80 hires."